The person submitting an Airprox Report will receive acknowledgement either by e-mail or postcard. The Reference Number in the acknowledgment is important - reporters should use it in any future correspondence. Note that UKAB will only accept an instruction to withdraw an Airprox report from the person who made that report in the first instance.
Filing triggers an extensive information-gathering phase. Such things as radar recordings are called forward for inspection and R/T transcripts are produced of what was said over the radio at the time. Most importantly, reports are collected from each of the pilots and/or controllers involved
allowing them to say what they think happened. Further investigation is then carried out either by staff from the Safety Airspace and Regulation Group (SARG) of the CAA and/or by their counterparts from the MoD. For example, when an Airprox involves an airliner and a military aircraft, both the SARG and MoD
investigate their respective parts in parallel. When the investigation phase is completed, a comprehensive report - known as the 'Part A' - is then presented to the Airprox Board for assessment.
There are eight civilian and six military disciplines represented on the Airprox Board which is chaired by Director UKAB. Board Members are almost always either air traffic controllers or pilots. These 'hands-on' practitioners bring their expertise and experience to each Airprox assessed.
The task of the Board is to consider carefully all of the information presented in the investigation report and then to determine two things: first, what factor(s) caused the Airprox and second, the degree of risk of collision. Unlike findings on 'cause', where more than one reason can influence the final
outcome, there is only ever one finding on 'risk'. The Board are further assisted in their deliberations by a panel of ten Advisors, drawn from civilian and military airspace and operations authorities.
All relevant points from the Board's deliberations are added to the Report - as 'Part B' - together with a statement of Cause, any Contributory Factor(s) and/or Safety Recommendation(s) - the 'Part C'. Copies of the completed Report are then sent to those pilots and air traffic controllers
involved in the incident. Subsequently, all Reports are published so that safety lessons identified can be disseminated in the interest of flight safety for the benefit of all.